use case
One custody chain across the Nation’s documents.
Correspondence, agreements, minutes and departmental files held in one repository, with classification, retention and access applied consistently across every department.
the problem
The record is spread across everything.
A typical Nation office holds its records across shared drives, personal folders, email accounts, paper files and several external platforms at once.
No single source of truth
Multiple versions of the same document circulate with no clear authority.
Custody cannot be proven
There is no reliable answer to who held a document, or when.
Departures create gaps
Records leave with staff or become inaccessible in dormant accounts.
the process
How it runs in Tsen’awt.
Records enter one repository and are governed there for their full lifecycle.
Consolidated at migration
Existing holdings are inventoried, described and brought into one repository.
Classified and retained
Each record carries a class, retention period and disposition rule.
Access by role
Departments hold what they administer; sensitive classes stay restricted.
Disposition recorded
Retention expiry and approved destruction are logged rather than informal.
what it uses
The parts involved.
This process is built from parts of the platform working together.
Files
The repository holding the documents themselves.
Metadata & Classification
Defining record classes and retention rules.
Role-Based Access Control
Enforcing who reaches which class of record.
Activity
Providing the custody and disposition evidence.
outcome
What it changes.
The Nation holds a defensible record.
Provable custody
Who held what, and when, is answerable from the system.
Obligations satisfied
Retention and access requirements are enforced rather than intended.
Continuity through turnover
Records stay with the Nation regardless of staffing change.
next step
Bring this into your Nation.
We start with an assessment of how your departments already work, then bring that work into the environment one area at a time.