use case
Resolutions and Council decisions as institutional record.
Band Council Resolutions and Council decisions drafted, passed, recorded and retrieved as permanent institutional records rather than files in a binder.
the problem
Decisions become hard to find.
Resolutions are frequently held as scanned documents in chronological folders, with no index, no linkage to the matter decided, and no reliable way to know what remains in force.
No index of decisions
Finding a resolution means knowing roughly when it passed.
Supersession is unclear
Whether a decision has been amended or replaced is often unknown.
Delegated authority is opaque
Staff cannot easily confirm what authority Council has delegated.
the process
How it runs in Tsen’awt.
The governance cycle runs inside the environment from draft to permanent record.
Drafted with the package
Resolutions are drafted in Office alongside the briefing material they rest on.
Meeting and minutes linked
The resolution is tied to its meeting, agenda item and minutes.
Passed and recorded
The passed resolution enters the Nation Record with its number and date.
Indexed and superseded
Decisions are classified by subject, with amendments and supersessions recorded.
what it uses
The parts involved.
This process is built from parts of the platform working together.
Office
Drafting resolutions and briefing packages.
Calendar
Scheduling Council and committee meetings with their materials.
Nation Record
Holding passed resolutions permanently.
Search & Retrieval
Finding decisions by subject rather than by date.
outcome
What it changes.
Council can rely on its own decision history.
Decisions are retrievable
Resolutions can be found by subject, programme or party.
Authority is clear
Staff can confirm what is currently in force and what was delegated.
Governance is evidenced
The decision record supports negotiation, audit and litigation.
next step
Bring this into your Nation.
We start with an assessment of how your departments already work, then bring that work into the environment one area at a time.