use case
Amendments, reallocations and extensions, properly recorded.
Change requests carry the same scrutiny as the original agreement. Each one is tracked with its justification, approvals and resulting amendment held against the agreement.
the problem
Changes get lost between versions.
Reallocations and extensions are often negotiated by email and phone, leaving the current state of an agreement unclear to everyone except the person who handled it.
No single current version
Staff cannot say with certainty what the agreement now permits.
Justification is undocumented
The reasoning for a reallocation is not retained for later audit.
Approvals are informal
Verbal or email approval leaves nothing defensible in the record.
the process
How it runs in Tsen’awt.
A change request is a tracked instrument against the original agreement.
Request raised as a record
The proposed change, amount and rationale are captured in a structured form.
Internal approval routed
Finance, the programme department and leadership approve in sequence.
Funder correspondence retained
Submissions and responses are filed against the agreement.
Amendment recorded
The approved change is attached to the agreement without overwriting its history.
what it uses
The parts involved.
This process is built from parts of the platform working together.
Forms
Capturing the request, amount and justification consistently.
Files
Holding the agreement and its amendment history.
Automated Workflows
Routing internal approvals in the required order.
Nation Record
Retaining the amended agreement as institutional record.
outcome
What it changes.
The current state of every agreement is knowable.
One authoritative version
Staff can see what the agreement currently permits.
Defensible changes
Justification and approvals are on record for audit.
Cleaner reporting
Reporting reflects the amended agreement automatically.
next step
Bring this into your Nation.
We start with an assessment of how your departments already work, then bring that work into the environment one area at a time.