files
Secure document and records management.
Every agreement, letter, minute and departmental file held in one governed repository, with retention, versioning and custody the Nation can evidence.
the file store
A single repository, properly governed.
Files replaces shared drives, personal folders and email attachments with one repository where every document has a known owner, classification and retention rule.
scan-0142.pdf added to intake
Renamed 2026-06-referral.pdf
Tagged Dept/Lands, FY/2026
Moved to Lands referrals
Retention schedules
Retention and disposition are applied by record class at filing, not decided years later by whoever inherits the folder.
Granular permissions
Access is granted by role and department, with restricted classes such as membership or legal files held tighter.
Offline resilience
Files remain available on the Nation’s own hardware when the connection to the outside drops.
the record
The Nation's evidentiary base, held by the Nation.
Documents are not administrative overhead. They are the evidentiary base for title, rights, funding entitlement and accountability to members.
Evidence for title and rights
Land use, occupancy and correspondence records carry weight in negotiation and litigation. Their custody has to be provable.
Audit and funder scrutiny
When a funder or auditor asks for a document, the answer should take minutes and arrive with its history intact.
Continuity through turnover
Institutional memory should not leave with a staff member’s laptop or an unlabelled folder.
how it works
Inside Tsen’awt.
Files is not a separate silo. It is the document layer of one governed record, sharing classification, permissions and audit with everything else.
01
Classified at intake
Documents are described against the Nation’s own classification scheme as they are filed, not tidied up afterwards.
02
Linked to the work
A file can be attached to a funding application, a resolution, a task or a form submission without being duplicated.
03
Searchable in full
Full text and metadata are indexed together, so a document is findable by content, class, department or date.
04
Logged in Activity
Every open, edit, share and deletion is recorded in the platform activity log.
built in
Findable, compliant, and provably in the Nation's custody.
The measurable result is time returned to staff and risk removed from the Nation.
Records are findable
Retrieval becomes a search rather than an internal investigation.
Obligations are met
Retention and access obligations are satisfied by the system rather than by memory.
Custody is provable
The Nation can demonstrate who held what, when, and under what authority.
Activity
Append-only
09:14
D. Sam viewed BCR-2026-041
Access
09:02
R. Whitford edited Q2 reporting narrative
Change
08:47
Access granted — Lands, read only
Permission
08:31
Licence expired — external researcher
Licence
08:12
scan-0142.pdf filed to Lands referrals
Intake
next step
Bring this into your Nation.
We start with an assessment of how your departments already work, then bring that work into the environment one area at a time.