First Nations Document Management System

the file store

Team folders, versions and permissions

Files gives every department a Team folder that belongs to the group rather than to a person, with the same versions, tags and permissions whether staff work in the browser, on the desktop or on a phone.

scan-0142.pdf added to intake

Renamed 2026-06-referral.pdf

Tagged Dept/Lands, FY/2026

Moved to Lands referrals

Team folders

Department folders owned by a group, with read, write, share and delete set per group, so the folder stays in place when staff change roles.

Team folders

Department folders owned by a group, with read, write, share and delete set per group, so the folder stays in place when staff change roles.

Versions and recovery

Every save keeps a version with its author and time. Earlier versions and deleted files are restored from the sidebar.

Tags and rules

Collaborative tags describe a file by department, year, type or sensitivity. Flow rules tag files on upload and restrict access to files carrying a given tag.

Desktop and mobile sync

Folders sync to Windows, macOS and Linux desktops and to iOS and Android, with file locking while a document is open.

sharing

Sharing inside and outside the organization

Share a file or folder with a colleague, a group or someone outside the organization, with the controls set on the share itself.

Internal shares

Share with a person, a group or a Team, at view or edit.

External links

Links carry a password, an expiry date and a download limit, and can be sent by email from the share dialog.

Approvals on files

An approval request on a file routes it to the named approvers and records their decision on the file.

how it works

Inside Tsen’awt

Files is the document store for the Workspace applications as well as the Office. A document attached to a funding record, a resolution or a project is stored in that department’s Team folder.

Filed by department

Documents filed from a Workspace application land in the department’s Team folder, under the application’s folder, with their real names.

Text extracted and recognized

Text is extracted from documents and scanned pages are recognized on your server, so the content is searchable.

Classified

Each document carries a classification level (Public, Internal, Confidential or Restricted), inherited from its folder unless set higher.

Logged

Uploads, edits, shares, downloads and deletions are written to the Activity stream and the administrator audit log.

built in

Findable, versioned and held on your server

One repository for the Office and the Workspace.

Findable

Search by content, name, tag, department or date.

Recoverable

Versions and trash on every file.

In your custody

Files are stored on infrastructure your organization owns.

Activity

Append-only